Legal notice

Overview

Privacy is an important matter for Scibids. We have designed this privacy policy (the “Policy”) to provide information about the personal data that we process, in a way we have tried to make clear and transparent.

If you would like more information about what data we process, for what purposes and how long we keep it for, please contact us.

For the purpose of the EU General Data Protection Regulation (“GDPR”) the Data Controller is:
Scibids Technology SAS is a French corporation (Société par Actions Simplifiées) under French law with a capital of 19,286.85 euros, whose registered address is 55 rue de Rome 75008 Paris, France, registered in the trade and companies register (RCS) of Paris under the SIREN number 822 771 309.

In this Policy, we use the terms “Scibids”, “Scibids Technology”, “our”, “us” and “we” to refer to Scibids Technology SAS. By symmetry, “you”, “your”, “yours”, “member(s)”, “user(s)” refers to anyone whose data is collected within the framework of one of our services governed by this Privacy Policy.

Both Scibids and its providers are committed to ensure a high level of protection of your Personal data and to comply with the Data protection regulations including of the GDPR. Scibids has appointed a data protection officer for this purpose, who can be contacted at privacy@scibids.com

Collection of Voluntarily Provided Information

We may collect personal information that our users provide to us in a variety of ways through our Service. For instance, when you request information about our services or otherwise communicate with us via our contact form, we collect the personal information that is provided to us. We may collect personal information such as name, e-mail address, phone number, company and your interests and preferences in these manners.

Passive Information Collection

When you use the Service, some information may be automatically collected, such as your IP address, browser type, system type, the content and pages that you access on the Site, "referring URL" (i.e., the page from which you navigated to the Site), the pages you navigate to on the Site, and from which you leave the Site, as well as the time you spend on the Site.

We collect this information passively using technologies such as standard server logs, cookies. We use passively collected information to administer, operate, and improve the Site and our other services and systems, and to provide services and content that are tailored to you. If we link or associate any information gathered through passive means with personal information, we treat the combined information as personal information under this policy. Otherwise, we use information collected by passive means in a non-personally identifiable form only.

Also, please be aware that third parties may set cookies on your hard drive or use other means of passively collecting information about your use of their services or content. We do not have access to, or control over, these third-party means of passive data collection.

Information from Other Sources

We may receive information about you, including personal information, from third parties, and may combine this information with other personal information we maintain about you. If we do so, this policy governs any combined information that we keep in a personally identifiable format.

The data we collect and how we use them may differ depending on your situation. Please refer to the category that apply to you situation to obtain further information about how your personal data is processed.

Visitors of scibids.com
Contact Us:
Scibids Platform user:
Prospects:
Newsletter readers:
Candidates:
Professional Customers:

Visitors of scibids.com

We use personal information to provide services and information that you request; to enhance, improve, operate, and maintain the Site and Service, our programs, services, website, and other systems; to prevent fraudulent use of our Site and Service; to tailor your user experience; to maintain a record of our dealings with you, and for other administrative purposes.

We (and our partners) use cookies when you browse the Scibids website. For the information collected via cookies, we rely on your consent.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
Cookies: ● XSRF session cookie ● Google Analytics	● Tracking traffic on our website	● Website visitor	● SCIBIDS ● Our service providers	Consent	Up to 6 months

Contact Us:

If you choose to "Contact Us", via the form on our site, we collect your name, job position and contact information. The fields marked with an asterisk * are absolutely necessary for us to process your request. You may choose to provide us with additional optional personal data so that we can fulfil your request. If you agree (and only in that case), we may also use your data to inform you about our services.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
● Personal identifiers (such as your name) ● Contact details (such as your email address) ● Professional information (such as company, job)	● Communicating with you ● Marketing	You	● SCIBIDS ● Our service providers	● Legitimate interest ● Consent for marketing purposes	Up to 3 years after the last contact

Scibids Platform user:

When you use our Platform, as well as all related applications, widgets, software, tools, and other services provided by us and on which a link to this Policy we process information related to your connection for the purposes of providing our services.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
● Personal Identifiers (such as name or username ● Contact Details and Logs (such as your email address) ● Connection Data (such as IP address)	● Account creation and management ● Customer support ● System security	● User ● Other sources (User employer)	● Service provider ● SCIBIDS	● Legitimate interest	Up to 3 years after the last connexion

Prospects:

When you subscribe to receive our communication mediums, we process the contact information you provide as well as other analytical data from features built into the medium itself, such as whether or not the email was opened. We also collected information from various sources when you are likely to be interested in our Service.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
Contact details ●Professional Email address ● Name ● Job ● Company	● Communicating with prospects ● Marketing (cold emails, case study, white book)	● Prospects ● Other sources (LinkedIn and other social media profiles, referral)	● Service provider ● Scibids	Legitimate interest	Up to 3 years after the last contact

When you subscribe to our newsletter, we process the contact information you provide in order to send you the newsletter. You can unsubscribe from the newsletter at any time by using the link in the e-mail or by contacting us.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
Contact Details ● Email address ● Newsletter	● Communicating with prospects ● Informing about our latest news	● Prospects subscribing to the newsletter	● Service provider ● SCIBIDS	Consent	Up to 3 years after the last contact

Candidates

Where you apply for a job opening posted by Us, the present Policy will apply to Our processing of your personal information..

Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice.

Category	Purposes	Source	Recipients	Legal Basis	Retention period
Personal Identifiers (for example your name) Contact Details (such as your email address) CV information (Employment history, academic background, gender, nationality, photography...)	● To consider your application in respect of a role for which you have applied. ● To consider your application in respect of other roles. ● To communicate with you in respect of the recruitment process. ● To enhance any information that We receive from you with information obtained from third party data providers. ● To find appropriate candidates to fill Our job openings.	● You ● Other sources (LinkedIn and other social media profiles, or Job websites)	● Service provider ● SCIBIDS	● pre-contractual procedures for application ● Legitimate interest for CV library	Up to 1 year after the last contact (if application is unsuccessful)

Professional Customers

When our Professional Customers enter into a contract with Scibids for the provision of Scibids Services, the present Policy will apply to the processing of the personal data of our Professional Customers as follows :

Category	Purposes	Source	Recipients	Legal Basis	Retention period
Contact details ● Professional Email address ● Name ● Job ● Company ● Phone number	● • Management and follow-up of orders, as well as customer service; ● Billing and other accounting operations, ● Commercial and marketing management; ● Personalization of commercial offers; ● Creation and management of user Accounts on Scibids Platform.	● Professional Customer	● Scibids	● Performance of the Contract	Up to 5 years from the date of expiration of the Contract

The Data is stored and processed on the Google Cloud Platform, by Google Cloud France SARL, 8 Rue de Londres, Paris 75009, France, on servers located within the European Union.

Scibids undertakes to implement appropriate technical and organizational measures to protect Personal Data against unlawful destruction, accidental loss, alteration, unauthorized disclosure or access, in particular where the processing involves data transmissions over a network, as well as against any form of unlawful processing, being specified that these measures must ensure, taking into account the state of the art and the costs associated with their implementation, a level of security appropriate to the risks presented by the processing and the nature of the Personal Data to be protected.

We will not disclose your personal information to third parties without your consent, other than to such third parties as described in this Policy. We may disclose personal information to third-party service providers (e.g., data storage and processing facilities) that assist us in our work. We limit the personal information provided to these service providers to that which is reasonably necessary for them to perform their functions.

We may also disclose personal information if we believe that doing so is legally required or if it is in our interest to protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights or property of others.

In addition, information about our users, including personal information, may be disclosed as part of any merger, acquisition, debt financing, sale of company assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership in which personal information could be transferred to third parties as one of our business assets.

Please note that, in accordance with the provisions of the GDPR, some of these rights apply only in limited circumstances, which we will specify to you as appropriate.

Access

You have the right to access the information we hold about you.
This includes the right to request additional information from us regarding:

The categories of data we process.
The purposes of data processing.
Categories of third parties to whom data may be disclosed.
The length of time the data will be retained (or the criteria used to determine this length).
Your other rights regarding our use of your data.

Once we are satisfied that you are the person to whom the data relates or their duly authorised representative, we will provide you with the information as soon as possible, provided that this does not prejudice the rights and freedoms of any other person (e.g. the right to privacy or the intellectual property rights of another person).

Rectification

You have the right to request the correction of any inaccurate personal data about you.

In certain circumstances (e.g., where personal data is required in connection with a criminal investigation) we will not be able to comply with your request.

Restriction

You have the right to limit the way we use your personal data.
This right is intended to apply in limited circumstances, for example where you challenge the accuracy of your personal data. In this case, you may request that we restrict the use of your data until we can verify their accuracy.

Opposition

You have the right to object to our continued use of your data where the processing is based on our legitimate interest.
To exercise this right, you will need to provide Scibids with reasons relating to your particular circumstances justifying your objection. Scibids may continue to process the data, and therefore reject your request, if there are compelling legitimate grounds for the processing which override your interests and rights, or if the data is necessary for the establishment, exercise or defence of legal claims.

Portability

You have the right to request portability of your data to another service provider where the lawful basis for processing is your consent or the performance of a contract.
We will give you a copy of your data so that you can provide it to another service. If you request us to do so and it is technically possible, we will transfer the data directly to that other service provider on your behalf. We will not do this if it would result in the disclosure of personal data relating to a third party.

Right to erasure or "right to be forgotten”.

You have the right to request your right to be forgotten by Scibids.
You may ask us to delete any personal data we hold about you, to the extent that it is no longer necessary for us to retain it in connection with your use of Scibids services or if you expressly withdraw your consent (if this is the lawful basis for processing).
This right applies unless the data needs to be retained due to legal or regulatory requirements, for safety, security and fraud prevention purposes, or due to an account issue such as an unresolved claim or dispute.

Automated decision making and profiling

For the purposes of the processing operations covered in this policy, we do not make any automated decisions about you, nor do we carry out any profiling

Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a competent supervisory authority, (the French National Commission for Information Technology and Liberties or “CNIL” for France), in the Member State in which is located your habitual residence, your place of work or the place where the violation of your rights would have been committed, if you consider that the processing of your Data as provided by this Privacy Policy constitutes a violation of the applicable laws. Such complaints may be exercised without prejudice to any other claim before an administrative or jurisdictional court.

To exercise your rights or to contact Scibids for any questions related to the processing of your personal data, you can send us an email to privacy@scibids.com

Ownership and Review

Scibids Data Protection Officer and the Legal Department own this Policy and are responsible for reviewing the Policy for updates

Monitoring and Enforcement

Scibids periodically monitors compliance with this Policy. Scibids may also define enforcement mechanisms, including disciplinary actions, to ensure compliance with this Policy.

Policy Update

From time-to-time Scibids may revise this Policy. The date of the last update can be found at the top of this page. If we make revisions that affect whether or how we collect or use personal information, we will change the privacy statement accordingly, and other documents we deem appropriate.

Last updated on July 18, 2023